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Clinical Observership Program

The application process for 2018-2019 will open August 1, 2018 through September 30, 2018. We accept new applications during this time only. Please refer to the table below for available rotations. 

UPDATE! 10/26/2017

We are no longer accepting any new applications for 2017 - June 2018. All positions through February 2018 have been filled. Rotation assignments through June 2018 will be communicated shortly. If you were not selected at this time but meet our criteria, you may check back with us after the match. 

Observership is granted to foreign medical school graduates for the duration of a 1 month. (4 WEEKS)

Rotation Objectives

  • To familiarize yourself with the U.S. medical system.
  • To become proficient in presentation of history and physical examinations on daily rounds.
  • To become proficient in ascertaining patients' acute symptoms and making a therapeutic plan.
  • To learn to write daily progress notes.
  • To learn how to interpret basic lab tests and radiology data such as blood, urine serum, X-rays, etc.

Eligibility Criteria

Foreign Medical Student Graduates: Must be a GRADUATE of a Medical School

  • Must be ECFMG certified
  • Must have up to date immunization records including flu shot during flu season(Oct-March)
  • No exceptions are made in fairness to all applicants

Applications

  • A formal application shall be submitted to the Clinical Observership Program Committee during the designated application dates, Aug 1 through Sept 30 of each year.
  • Standardized applications such as an ERAS application is acceptable. If using an ERAS application, months for which the candidate is applying for should be indicated in the email. In the event that ERAS application is not available, a Common Application Form can be substituted.

The following are required to be submitted to the Committee for consideration of participation in the program:

  • A completed application or ERAS application 
  • A cover letter detailing desired rotation
  • Your C.V.
  • At least one letter of reference from a clinical supervisor or advisor, or an attending physician
  • USMLE score reports
  • Medical school diploma
  • ECFMG certificate
  • TOEFL score report ( if available)
  • Documentation of up-to-date immunization record (please see details below)
  • Proof of health insurance coverage
  • A recent photograph for identification
  • Copy of passport and valid visa

Application Deadline

  • A completed application must be received no later than Oct 1
  • Formal start date is usually the first working day of a calendar month.
  • Timing is at the discretion of the program coordinator and teaching service schedules.

Approval Process

Applications will be formally reviewed for each year. Each applicant must provide 3 different months they are available for the rotation. If all criteria is met, the applicant will be contacted via email if selected for one of the months requested.

The Clinical Observership Program Committee will meet and review each application carefully. There are observership positions in each of the following areas:

  • General Medicine (1) slots
  • Neuro - Cardiac Telemetry (1) slot

Observership selection is based on the following criteria, where no single criteria can guarantee acceptance:

  • USMLE board scores
  • Letter of Reference
  • Medical School Academic Performance
  • Interest in Griffin Hospital Residency program and prospects of becoming a resident at Griffin Hospital in future, does not automatically result in acceptance for observer-ship.  

Screening Process

Griffin Hospital reserves the right to screen any worker for drug abuse. Candidates may be asked to undergo drug testing. It is the policy of Griffin Hospital to do background checks on its employees. We routinely perform background check on sub-interns and observers. The sub-intern and observer are required to pay for this background check and/or drug testing. The cost of background check is included in the application fee. If a drug testing is mandated, additional costs will incur.

Fee

A non-refundable fee of $750. will be charged for each month of rotation. The fee is required (6) weeks prior to the start date of the rotation. Payment will only be due if acceptance to the program has been confirmed. Any additional months of rotation will require an additional non refundable fee of $750. per month of rotation.

Immunization Record

All applicants will be required to show proof of:

  • Flu vaccine (during flu season Oct-March)
  • MMR titers ( Measles, Mumps and Rubella)
  • Varicella titers 
  • PPD (within 1 year if negative, chest x-ray within 3 years if positive)

Additional Rotations

It is generally the policy of Griffin Hospital NOT to extend the duration of observership . Under certain circumstances, we will allow a person to extend the duration, such as: when there is an empty slot available which has not been filled with a new candidate In the event that a slot is available due to lack of candidate, a candidate shall make a formal request to the Coordinator for an extension. In the event that a present observer and a new application compete for a slot, preference will be given to the new candidate.

Evaluation

Evaluation of an observership performance is based on:

  • Teaching Attending's feedback and written evaluation
  • Resident feedback and written evaluation
  • Intern's feedback and written evaluation
  • Any other formal or informal feedback with may include:
    • Nursing evaluation
    • Patient feedback
    • Chief Resident's feedback
    • Feedback from morning reports and lectures participation

Reference Letters

A candidate may request one letter of reference from the teaching attending on their team with whom they had a significant interaction with. It is the candidates' responsibility to obtain such letter. It is not the responsibility of the committee or the coordinator to obtain the letter for you.

Parking


Free parking is provided in the lower lot across from the hospital on Seymour Avenue. There is also parking at The Center for Cancer Care at Griffin Hospital on the corner of Seymour Ave and Division St. There is no parking allowed in the upper lot. This lot is strictly for patients and/or visitors of the hospital.

Lodging

Griffin Hospital does not make arrangements for lodging or rental of apartments. Candidates are directed to contacting previous observers, as we have had good results for accommodations. Candidates are also asked to share their email address amongst the team of each rotation month. Communication between each other has been very helpful with travel and/or accommodations. Please let us know if you would NOT like your email shared.

Equipment

We do not provide white coats, on-call gowns, stethoscope, tendon hammers etc. It is your responsibility to obtain these items on your own. A white lab coat or jacket is required by all observers while  in the hospital.

Current Availability
2017-2018 Available rotations starting August 2017
Rotation     August September October  November December January February March April May June
General Medicine   Closed  Closed   Closed   Closed   Closed  Closed      
Telemetry  Closed Closed   Closed   Closed   Closed  Closed          
ICU        Closed    Closed   Closed   Closed   Closed  Closed  NA  NA  NA  NA  NA

NA- Not Available

Closed - Position has been filled

Application

Contact Information

Please review all above information carefully. If you have any further questions, please contact Monika Chmielewska, Observership Program Coordinator.

Please do not send program inquiries to the Program Directors or faculty.